​Electronic Application Process

HOW TO SUBMIT AN HREC APP​LICATION

The Stellenbosch University Health Research Ethics Committee (HREC) uses  an electronic ethics review management system - Ethics RM© - to support the application and review process.

» To submit an HREC application, click here: HREC APPLICAT​ION​​​

» We recommend first time applicants consult the ​Ethics RM©​ Applicant​ Manual​​

» ​To submit a response to modifications/deferral/stipulations required by the HREC, click here​ for the guidance document​.​

Short video guidelines on how to navigate the online ethics applicatio​​n system:

IMPORTANT NOTE

1. The submission deadline for HREC submissions for the agenda of the HREC meeting are strictly at 12h00 on the day of the submission deadline. 
   

2. Meeting the submission deadline does not guarantee your submission will be incorporated into a specific HREC meeting agenda or review cycle. Some submissions may roll over to the next available HREC meeting.​
   

3. ​The HREC cannot grant retrospective approval in cases where data collection has commenced or is completed. Please ensure that you submit an application for ethics review well in advance.

Ethics RM^© TIPS AND TRICKS

1. Verify your Sun ID account with your home Division or Department: Only SUNId-registered applicants can access Ethics RM© via the Stellenbosch University login screen with a Stellenbosch University username and password. If you are a Stellenbosch University student or staff member but are not yet SUNId registered, please request a SUNId registration from your home Division or Department. If you are an external supervisor, please request a SUNId registration from the Stellenbosch University Division or Department to which you are affiliated. For guidance on SUNId registration, click here: SUNId Guidance​
   

2. ​Login to Ethics RM©​: type in your Stellenbsosch University username followed by @sun.ac.za (e.g. username@sun.ac.za) and password. For username and password guidance, click here: Username Guidance and Password Guidance

3. Clear your browser history: After multiple logins into the system you may receive an error message/or similar as displayed below and unable to login to Ethics RM again. For guidance on how to clear your browser history, click here: Guidance for clearing your browser history​ 
   

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4. Check your Stellenbosch University official/primary registered student or staff e-mail account for correspondence from HREC: ​All HREC correspondence via Ethics RM© is automatically delivered to the e-mail address registered on SUNId. If you have a preferred alternate email address this should be updated with Human Resources (HR) or Student Affairs.Ethics RM© interfaces directly with, and draws all applicant contact information from, Stellenbosch University Human Resource and Student Affairs Databases.
   

5. Check your junk e-mail folder: Applicants awaiting the outcome of an ethics application should check their junk e-mail folder. Ethics RM© system-generated e-mails sometimes land in recipients' junk e-mail folders due to firewall settings or spam filters. Follow these steps to ensure that the sender (@infonetica.net) is on your safe senders list:  1) Go to your junk e-mail folder; 2) Right click on the ethics correspondence e-mail; 3) Go to Junk; 4) Select 'Never block this sender's domain'. 
   

DOCUMENTATION REQUIRED FOR AN HREC APPLICATION

Please see HREC Forms and Instructions​ for detailed guidance on preparing documentation for HREC applications.

WHO TO CONTACT FOR HELP

**Please bookmark this page for future notices and information about the system and the application process.​​​​​​​​​​​​​​​