If you will not be able to attend classes, you need to apply for leave of absence. Please refer to paragraph 12 of the Yearbook, Part 1.
All students must adhere to the relevant requirements regarding class and assessment attendance that form part of the curriculum of the relevant degree, certificate or diploma programme they are registered for.
In the event of absence from any compulsory academic activity (e.g. class, practical, clinical, research or assessment activities), the rules in the Yearbook, Part 1 apply to both undergraduate and postgraduate students.
If you have to miss class due to a reason such as a period of illness, it is your responsibility to catch up with the work you miss. The contact details of your lecturers can be found in the module frameworks that are available on SUNLearn. It is your responsibility to catch up on the work that you missed, so you will need to do self-study. It would be useful if you could ask your friends with the same modules as you to let you know what was covered in class or to share their notes. If you have questions after a period of self-study, you may contact your lecturer/s or utilise their consultation hours to ask them specific questions.
No leave of absence arrangements will be made for students who are absent from their assessment opportunities for semester and year modules (A1S1, A2S1, A3S1, A1S2, A2S2, A3/A3S2). If you will be absent for a prolonged period and will miss assessments, take note of the Faculty’s Undergraduate Assessment Rules (available at this link). The Assessment Rules make provision for cases where a student is unable to complete an assessment opportunity for whatever reason. In each module students are offered a number of assessment opportunities. In addition to completing a minimum number of assessments, students also have to complete A2/A2S2 or A3 and meet any subminimum criteria (if applicable) to achieve a valid final mark. Check your module framework for specific requirements.
When a student’s recommended application for leave of absence is for an extended period, catching up and completing the relevant academic responsibilities may be impossible within the normal time allowed for the specific module, year or programme. It may then be necessary to extend the curriculum programme, to apply to interrupt the studies for a full year, or to consider discontinuation and returning at a later stage.
If your medical practitioner advises a further leave of absence, you may have to consider discontinuing your studies for the rest of the year. Check the University almanac to determine the deadline for discontinuing studies due to medical reasons. If you do not pass 50% of the credits for which you are registered during the academic year, you must apply for readmission. You will be informed in this case. If you are at risk of not passing enough credits at the end of the year, you will be notified and given guidelines on how to apply and by when.
Please consult the relevant academic staff member of the module or programme in which you have been prevented by illness or other causes from attending compulsory academic activities such as research, classes, practicals, clinical work, taking class assessments, or carrying out class work, without delay. You are personally responsible for submitting a leave of absence application. Leave of absence submitted by a third party will only be considered if you are medically incapacitated (with evidence of the medical incapacity). You must lodge a written application for leave of absence with the relevant officer at the Centre for Academic Administration (CAA) without delay, except if the absence was for one day only, in which case the relevant academic staff member should handle the leave of absence application.