Protocol for ethical research
The University's Research Ethics Policy, which manages the ethical risks associated with research in the humanities, also applies to the Faculty. A Standard Operational Procedure (SOP) was drafted by the Research Ethics Committee (REC) to serve as a guideline for the implementation of this policy.
Standard Operational Procedure (SOP)
The Standard Operational Procedure is applied by the Faculty in accordance with the following guidelines:
Each department in the Faculty is responsible for giving effect to the following:
Convening of a Departmental Ethical Screening Committee (DESC).
This committee consists of the departmental chairperson and at least one other staff member who is not involved in the research project.
The DESC has to complete the Standard Checklist for each new research project that is undertaken in that department.
For this purpose, the concept research project includes the following: research with a view to being published in journals or books, or as working documents; contract research, policy research and industry research.
All research by permanent or part-time staff members is hereby included.
All research by postgraduate students is included, as well as the following: honours assignments which contribute 20% or more of the course credits, and masters assignments which contribute 20% or more of the course credits.
For this purpose, essays by a student as part of a postgraduate course (masters or honours) are not regarded as research.
Should a student, however, wish to elaborate on an essay (as described under 3.5) with the purpose of it forming part of research output, the checklist has to be completed accordingly for this work.
The DESC has to store a hard copy of each checklist for a period of ten years and send a copy of the checklist to the REC.
Should the checklist indicate a medium or high ethical risk, the matter has to be referred to the REC. In such cases, the DESC must indicate on the last page of the checklist what steps need to be taken to manage the risks and on a separate page point out to the REC for precisely what ethical clearance is needed.
Each department must make the following documents available to researchers: SU's policy on ethical research, a subject-specific list of ethical principles for research and the Standard Operational Procedure.
Responsibilities of researchers
All researchers in the Faculty, including postgraduate students, are responsible for the following:
All researchers have to be thoroughly acquainted with the University's Research Ethics Policy.
All researchers must be well acquainted with the Standard Operational Procedure and its application.
A completed SOP checklist must be submitted to the DESC for each research project.
To complete the SOP checklist it is compulsory that a summary consisting of two paragraphs on the planned project be submitted. This summary must describe the research question, motivation, methodology, data and how the data was collected.
It is the researcher's responsibility to obtain ethical clearance from the REC should the SOP checklist indicate a minimum or high ethical risk regarding the project.
Researchers must at all times be sensitive to possible ethical risks which may occur during the project roll-out.
Should ethical risks (initially not foreseen by the DESC) unfold during research, the researcher must revise the ethical clearance process without delay.
Submission to the Humanities Ethics Committee
All submissions have to be done electronically. The contact person for the Humanities Research Ethics Committee is: