Graduating in absentia
Candidates who are unable to attend the ceremony can arrange for their degree, diploma or certificate to be awarded in absentia by clicking here and completing the form on Absence from graduation ceremony before Friday, 24 November 2023.
The system will prompt candidates to either select the self-collection option or have their graduation documents couriered to them. Unfortunately, no further requests will be possible after the above-mentioned date.
Please note, if you missed the deadline to indicate that you will be graduating in absentia, your graduation documentation will automatically be couriered to you. Unfortunately, self-collection is not an option at this stage.
Courier
Where arrangements have been made for graduation in absentia, the relevant graduation documents will be sent to the physical address captured on the University’s database, after the conclusion of the entire graduation series.
Self-collection
Where arrangements have been made for self-collection, documents will be packaged and available for collection at the Information Desk in Admin A from Monday 18 December 2023 between 08:00–16:30 on weekdays. Please note, the University will close on 22 December 2023 at 12:00 and will reopen on Tuesday 2 January 2024.
Click here for more information on the distribution of graduation documentation.
Graduating in absentia: distribution of graduation documentation
Graduates who could not attend their respective ceremony, or who indicated that they would graduate in absentia, will receive their graduation documentation as follows:
Local and International deliveries
Your graduation documents will be issued to you via DHL Couriers who will deliver it to your door, provided that your current physical address and contact numbers are updated on the University’s system. DHL Couriers will contact you on the contact number provided on the system to notify you of the delivery. Please make sure your physical address and contact details are correct on the system. Please note, documentation with PO Box addresses will not be sent out.
Graduands are kindly reminded to update their individual personal details, postal and contact information by Friday 24 November 2023 and can do so by clicking here.
*Kindly note that the University will not be held liable for incorrect details (addresses and contact numbers) on the system that may result in DHL Courier Services delivering to the wrong physical address or not contacting graduates to confirm deliveries due to incorrect contact numbers.
Graduands will encounter an additional fee for any graduation documents issued incorrectly as a result of incorrect details on the system. It is important and remains your responsibility to update your details before the closing date (Friday 24 November 2023).
Should graduands not update their information by the deadline, graduands will have to make their own arrangements with DHL Courier Services via www.dhl.com.
For further inquiries please contact suparcels@sun.ac.za.
