Student Court
Welcome to Stellenbosch University

Submit a New Constitution

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The Student Court is primarily responsible for ensuring that your society's constitution is in line with the "Student Court Guidelines" (hereinafter referred to as "The Guide​"). The Guide sets out the basic provisions every society's constitution needs to have before being approved by the Student Court. These are just the basic provisions and you and your society can add more provisions to suite your needs. Please note, however, that we will not review any constitution that does not prima facie - at first sight - comply with the Guide. Therefore, it is imperative that you consult the Guide before drafting your constitution and while drafting your constitution. 


How does the review process work?

When your constitution is finished, please email it to studentehof@sun.ac.za or studentcourt@sun.ac.za. Please ensure that it is in MS Word format. Once your constitution is received, we will immediately thereafter acknowledge receipt and give you an approximate date as to when your constitution will be reviewed (​we have a "first come, first served"​ review policy).

When your constitution is reviewed for the first time, one of two things can happen: 

Firstly, your constitution may not be prima facie – at first sight - in line with the Guide. This will be the case when, for example, the constitution is missing a basic section as per the Guide or is not numbered properly. In such an instance, your constitution will be sent back to you, with an explanation of why it has not been approved. The onus is on you to make the necessary amendments and send it back to us.

Secondly, your constitution does prima facie comply with the Guide. Once this has been established, adequate feedback will be provided with regard to procedural manners within your constitution. Please ensure that you take into account the feedback and make the necessary amendments​ to your constitution before sending it back to us. If we are satisfied that the constitution is inline with the Guide, we will issue an approval certificate - and you are one step closer to registering your society! ​


How long will it take?

Due to a considerable amount of constitutions being submitted, we are currently dealing with a backlog.

Please take note that the court has implemented several recent changes to our approval processes, mainly; 

For the sake of efficiency, new review cycles have been implemented.
 This means that only on certain dates in the year will the court start reviewing constitutions. 
Constitutions which wish to be reviewed within a specific cycle must be submitted before the date marking the beginning of a cycle. 
If a constitution is submitted after the beginning of a cycle date, it shall automatically fall within the parameters of the following cycle and will not be dealt with until that cycle date begins.
The dates which mark the beginning of cycles this year are;
The 9th of March 2018.
The 9th of April 2018.
The 30th of July 2018.
Please note, a submission must be in by 23h00 on the above dates.
 

The court's constitutional guidelines for societies have been amended.
The guidelines now provide you with specifications on what would constitute a ground for disapproval and provide elaboration on certain specifications that factor into whether a constitution is approved or not.

Presentations have been created by our legal literacy coordinator to educate and assist in the constitution-making or amending processes. The presentation also provides information on the functions of the court and applications to the court.
This presentation is made available on our website.