A survey is done annually to record the research activities of the previous output year. Not all research activities or achievements are reported, only those that are the result of original research. Part of this survey is in accordance with the Department of Higher Education & Training's (DHET) policy regarding the measurement of research output for subsidy purposes while the rest of the information is reported in the annual research report. Find here the Notice and Internal Guidelines (.pdf) for submission of research output for subsidy as well as for reporting purposes.
Books and conference proceedings, with the purpose of disseminating original research and new developments within specific disciplines, sub-disciplines or fields of study, can be submitted for subsidy purposes. Evidence of peer review is a fundamental prerequisite and hard copies of the publications have to be provided as well. In the case of books and/or chapters in books, each hard copy of the book should to be accompanied by a statement from the publishers, indicating that a process of peer review prior to publication was followed. In addition a justification/motivation from the editor/author whereby certain issues regarding the target audience, unique contribution of the publication towards existing knowledge in the field as well as a declaration that no plagiarism had taken place, are addressed.
Research articles in accredited journals also qualify for subsidy. Exclusions are correspondence to the editors, abstracts or extended abstracts, obituaries, book reviews, news articles and advertorials. In the case of international journals inclusions to the lists of accredited journals have to be directed to the relevant indices (eg Web of Science, Scopus, etc). South African Journals that meet the criteria of the DHET may be proposed for inclusion and this process is administered by the DHET.
An incentive by means of the Special Support Scheme (SOS) for research is used to encourage researchers to publish their research activities according to the official policy of the Department of Education for the subsidising of research publications.