Operations

The Operations, Telematics Services and Projects (OTP) department within the Centre for Learning Technologies (CLT) focuses on the operational day to day management of the centre for Learning Technologies. This includes a focus on CLT’s financial management, facilities, systems and stakeholder relations, projects and CSI-initiatives.

As part of this offering is the management of the information system with all services and facilities tracked by an operational system.

All services at the CLT can be booked on the operational system

CSI – INITIATIVES

Siyanqoba Crèche

Stellenbosch University’s Centre for Learning Technologies (CLT) took the Siyanqoba Crèche, situated at the heart of Kayamandi, under its wing, back in 2016. The relationship has been a source of joy for the CLT team, who has reached out to the children in a series of yearly events such as Valentine’s Days, Mandela Days and Christmas parties.

The crèche looks after about 60 children and they not only get monthly supplies and stationery from CLT, but they also get a dose of love and care from the entire team.

Skills development workshops in vulnerable communities

Telematic services in partnership with various stakeholders hosts skills development workshops in vulnerable communities that include topics such as:

Social Media Influence and impact – Positive and negative brand / self image, Social media influence and cyber security
Girls empowerment – Role of women in society, self image, The Power of Purpose
Boys empowerment – the role of a by/man at home, culturally and in society, toxic masculinity and finding your purpose
Leadership, Empathy and emotional Intelligence
Entrepreneurship and Financial Literacy

Video Productions

The process

The process for using both the mobile camera unit and the video production service comprises three phases: Pre-production, production and post-production. It is important that clients are available throughout the process for the requisite meetings. It is also very important to book a recording well in advance, and to schedule a pre-production meeting to plan the production phase, which includes an on-site visit to where the recordings will take place.

Pre-production

The following aspects are discussed during the initial meeting with the client: 

Dates and times of recording 
Length of final programme 
Due date for delivery of final product 
Type of recording (lecture, demonstration, role play, sport, instrumental/song) 
Desired outcomes of the programme 
Target group 
Physical place (on/off campus, inside/outside, lighting, day/night, big/small, noise level) 
Number of participants (single presenter, group discussion, "actors") 
Sound requirements (live sound during recording, voice artist, music) 
Responsibilities of each team member 
Editing 
Duplicates
Costs

The information above is used to prepare a quote, and production starts once the client accepts the quote.

Production

Prior to the recording we visit the venue, after which the recording commences. The information gathered in the pre-production meeting is used to determine what equipment will be needed for the recording, e.g. the type and number of lights, microphones, props, etc.

Post-Production

Once the recording is complete it will be edited, after which voice recordings and music are added. Everything is then compiled to complete the production. The client remains involved in the process, giving input and articulating his/her needs to ensure that the required outcomes of the production are fulfilled.  After completion of the production, the client receives a download link to the final product.

Streaming & Podcasts

Streaming

The move to remote work and learning makes the streaming of interactive lectures/conferences/tutorials a necessary option.

When booking the studio for a streaming event, all the audio-visual and computer equipment (like HD cameras, high-quality microphones and specialised software) and technical support are supplied. The learning or conference event is streamed live on the internet, while at the same time being recorded for editing and publication after the event. Streaming events at the client's venue must be equipped with internet and sound.

Podcasting

Podcasting assistance is available on request. The OTP can be contacted to help you to digitally record a lecture or a podcast.

A soundproof recording room is available for both screen and voice recording, and technical support is also provided. All equipment is provided, or the client may use his/her own laptop.

Mobile Camera Unit

The studio's mobile camera option offers clients the opportunity to have their lectures, training videos or marketing material recorded and uploaded onto YouTube or SUNLearn. The CLT owns various high-definition mobile cameras, and offers the option of live internet streaming of the content.

Video productions

This service is available for the recording of promotional or evaluation videos.

Please read more under the video productions heading.

Multimedia & Video Editing

The multimedia advisor provides support to lecturers who wish to enhance the richness of the content of their programmes or modules by creating effective virtual learning spaces and incorporating graphic design for more learner-friendly material.

The following multimedia services are offered:

Customising and establishing a look and feel for learning material

Graphic design for the creation of more learner-friendly learning material

Video editing of short clips

Online meetings

Online or virtual meetings held using an internet browser or computer application are increasing rapidly. The main focus is to connect geographically dispersed teams, increase productivity, and reduce travel costs. At the CLT there is a dedicated room that can be booked for online meetings. There is a maximum capacity of 20 people in the room, and a booking can be made here.

All icons under license via Adobe Stock

​Operations​​​​​​​​

CSI – INITIATIVES ​