COVID-19 (CORONAVIRUS DISEASE)
Adjusted 2020 University Almanac
The 2020 University Almanac has been adjusted due to the disruptive impact of the COVID-19 pandemic and the subsequent national lock-down. Following the approval of an
adjusted academic calendar framework by the Executive Committee of Senate, the Registrar's Division set out to adjust the 2020 Almanac accordingly for the remainder of the year. Once the final version has been approved by the Executive Committee of Senate, the adjusted Almanac will be published on the SU website in the week of 20 April 2020.
Class, test and examination timetables
The class, test and examination timetables are in the process of being rescheduled according to the
academic calendar. Please consult the staff and student web portals for the relevant information, as well as additional notifications in this regard.
Information will be made available on the dates as indicated below:
- Class timetables for the rest of the year have already been published. Explanatory notes will follow shortly.
- A1 (class tests) for semester 1: 20 April (or soon after)
- A2 (first exam opportunity) and A3 (second exam opportunity) for semester 1: 30 April (or soon after)
- A1, A2 and A3 for semester 2: 27 July at the latest
Readmission to the University in 2021
The University acknowledges the many challenges facing our students as they continue with their academic programmes during the lockdown period and beyond. Even though we have put various mechanisms in place to support our students through the coming months towards their academic success, we do anticipate that some of you may struggle to complete the academic year successfully.
For this reason, the University has decided to grant all students enrolled in 2020 readmission to their academic programmes in 2021, i.e. irrespective of their academic performance, these students will not be excluded from continuing with their academic programmes next year. This arrangement does not apply to students who were academicaly excluded in previous years – these students still need to apply for readmission to the University for 2021.
Details around the adaptations to be made to our undergraduate programmes, will be communicated by the relevant programme coordinators.
The May edition of the Postgraduate Times newsletter contains an important survey for postgraduate students to complete that will assist the
Postgraduate Office (PGO)
to identify those who might be in need of support, at risk of non-completion and/or those students who are set to graduate this year as planned. This newsletter also sees the timely release of a few ethics resources that you may find useful to you in your role as a postgraduate supervisor. Please also take note of the NRF funding call as well as information from the CSCD on mental health support students can access.
Click here to access the newsletter >
Please note all postgraduate programmes and research will continue until further notice. Postgraduate students are encouraged to contact their supervisors regarding their programme.
here to read more about the embargo placed on research that requires face-to-face interaction with participants.
The Faculty of Medicine and Health Science's Doctoral Office will not manage walk-in enquiries until further notice. The staff in the Doctoral Office will work from home and are fully equipped to do so. The Doctoral Office will ensure that normal levels of service are maintained and will respond to your requests electronically.
Please contact Dr Chabilall on
firstname.lastname@example.org if you are require any assistance especially with PhD matters. You may contact Ms Bronwyn Coombs (email@example.com) for postdoctoral matters and Ms Nicoline Cockrell (firstname.lastname@example.org) regarding Research Master's examination.
If you have specific concerns you would like addressed or need any support, please contact Ms Nicky Blows on
email@example.com or dial 021 938 9086 at the Tygerberg International Office for assistance with international traveling queries.
Extension or renewal of your visa/study permit
If you are awaiting an extension or renewal of your visa and are already in South Africa, the normal process applies and you will not be impacted. The risk of having a visa revoked or refused only applies to those outside of the country applying for a visa. For any queries regarding immigration matters contact to firstname.lastname@example.org
click here to view the latest information about the FMHS library. Library staff will continue to provide services and resources to support students and staff.
More information >
Please see links below for library support and contact details for all librarians. This guide also include all relevant information regarding support.
Re-placement in university residences in 2021
Academic performance (HEMIS) as a criterion will not exclude students from re-placement in undergraduate and senior residences on the Stellenbosch campus in 2021 to align with the decision on academic readmission in 2021 as above. However, residence re-placement is not applicable to students who have exceeded their maximum stay in a residence. As for the Tygerberg campus, third-year residents in junior residences will have to apply for placement in the senior residences as usual.
Re-application for residences will open mid-May on the student portal and will close on 31 July. The Residence Placement Office will send a reminder to all students in residences in this regard. Please heed the deadline and ensure that you apply in time. More information on re-placement of current students in residences will be provided as soon as we have the relevant application data at hand.
As for first-year placements, the University will continue with accommodation offers in September when more information on residence capacity is available.
Phased return for some students to Tygerberg Campus and residences
The University announced phased in approach as a provision to accommodate the different cohorts categories of students to be re-integrated in the spaces, essentially returning of final-year students forms part of the initial step of this process. Developments of this process are communicated thoroughly as things progresses. Please watch out for this communication.
- The University realise that many students may have difficulties with remote learning at this moment, as such there are many things in place in attempts to support learning at home, while acknowledging that this is not always ideal, however we appeal for understanding in line with the implementation of the Disaster Act 57 of 2002 as announced.
- University is aware that there are students who may want to collect their study materials and or any other things in the residences, such that this was highlighted by the DHET Minister in his response, this cannot be allowed under no circumstances at this stage for various reasons, thus hereby encouraging that students who are facing extreme challenges as a result of remote learning must communicate such to their respective Programme Coordinators for further support, however the protocol stands at this stage that the access into residences spaces is not permissible.
The University and Faculty is continually communicating next steps regarding the phased return of students to our campus under lockdown level 3. Please watch out for regular communication from your programme coordinator and/or the faculty.
Courier of belongings
The regulations under lockdown level 3 does not make provision for inter-district/province for traveling to collect your belongings in your residence, thus the University is investigating the viability of appointing a courier service, identified by the University, to collect and convey students' essential ELECTRONIC EQUIPMENT, ACADEMIC NOTES and TEXTBOOKS to enable online learning and teaching.
- The service will be provided at no cost to students (subject to what is set out below).
- Any student electing to make use of this service will do so at the student's own risk.
- This service is only available to students whose ROOMS can be accessed without cutting a lock.
- This service is only available to students residing in South Africa
Should students wish to be considered for this service, they must please complete and submit a form to be sent by their respective Residence Head before the cut-off date.
Once - off access by locals
Student who live within the borders of City of Cape Town metropolitan will not require a traveling permit, thus are able to make arrangements with the respective Residence Head to collect their belongings. The following will apply for this service:
- Students will have to book/make an appointment with the Residence Head on the days and time provided.
- COVID19 controls must be adhered to as such that pre-screening on the higher health app must be done prior going to campus.
- Protective gear are compulsory such as wearing a mask when coming to campus.
- Only maximum of one person can accompany the resident.
- Clear routes will be explained and or shown to you when collecting your belongings.
- You will be required to store the material that you will not be collecting, thus students are encouraged to bring along storing boxes (this may differ in each residence).
IMPORTANT TO NOTE:
- No permits and or any other type of letter will be provided by the Residence Heads for traveling purposes.
- Access to the residence is strictly monitored, thus students need to ensure that they are confirmed before coming to campus.
- Student who do not make use of the available services are encouraged to inform their residence head.
PROTOCOL FOR ONCE-OFF ACCESS TO TYGERBERG CAMPUS
- The once off/access to the residence is granted in line with the ICBC decision taking into account what is possible under alert three (3) regulations.
- Residence Head prior allowing the students/residents to come and collect their belongings must adhere / or plan the following:
- Set up the online booking system for students to make arrangements, either an online form and or emails
- There must be a limited number of students who collect their belongings on a specific day and or date and or time.
- There must be maximum allocated time to the resident to ensure efficiency.
- COVID19 controls must be in place such as:
- Clear posters for the route where necessary.
- Waiting area outside of the residence where residents are either seated and or lined 1-2m apart from each other
- Every person entering the residence/campus must wear a mask.
- Hand sanitizes must be available at the arrival point.
Student must do a self-screening before leaving home using the self-screening tool at www.healthcheck.higherhealth.ac.za / or WhatsApp 0600110000 or USSD *134*832*2# ) If the self-screening is not green, students must stay at home and make alternative arrangements.No student shall visit the campus/residence without confirmation by the Residence Head.Only a maximum of one person can accompany the resident to collect their belongings. Residence Heads shall not issue any letter and or legal document (i.e. traveling permit) to students under no circumstances unless stated otherwise. Only students within the boarder of City of Cape Town Metropolitan under alert 3 are able to come to campus.Students outside of the boarder of City of Cape Town Metropolitan and province must indicate the use of courier services.Residence Head may use their discretion on other arrangements such as students who are assisted by others to collect on their behalf. The once-off collection period must not exceed 14 days from the ICBC decision.
- Possibility of storing the belongings not collected.
- Ensure that the USBD and or Security Manager is aware of residents approved to collect their belongings.
- Students who are currently in the residences must be made aware of this operation.
Rebates on tuition and residence fees
Stellenbosch University is currently considering the full impact of Covid-19 on tuition and residence fees and is aware of the financial strain experienced by our students and their families during this difficult period. As there are many uncertainties, an accurate assessment has not been made yet. We will communicate with students and parents as soon as decisions have been taken in this regard.
It is recommended that you make use of the various support services that we offer our students. All the related information is available on the