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MAKE SURE THAT YOU UPLOAD ALL THE REQUIRED DOCUMENTS

​​1. Stellenbosch University reserves the right to request any original and additional supporting documentation related to your application should this be deemed necessary at any point of the application or student lifecycle.  

2. Electronic copies provided should be clear and legible (not blurred, cropped or obscured). Only pdf and jpeg formats will be accepted. 

3. Your application documents (e.g., your grade 11 results) as well as proof of payment (if applicable) should be uploaded, and your application submitted before the closing date. If you apply with a hard copy application, you should include all the required documents with your application. 

4. If we do not receive all your documents by the closing date, your application will unfortunately not be considered.   

  1. 5. It remains your responsibility to make sure that the University receives these documents in time. You can monitor your application status on your applicant portal. Use your username (e-mail address) and chosen password to sign in. 

 

DOCUMENTS WE REQUIRE

NON-ACADEMIC DOCUMENTS WE REQUIRE

All documents are available on the Prospective Undergraduate Student website (www.maties.com) 

  • Proof of permanent residency, refugee or asylum-seeking status (not applicable to South African citizens). 
  • Student support form (students with disabilities who need additional support). 
  • Faculty-specific documents (If applicable):        
    • Portfolio requirements for BA (Visual Arts)
  • Proof of payment (R100 non-refundable application fee) 
    • South African citizens only;  
    • Not applicable to applicants from quintile 1 to 4 schools. Quintile 1 to 4 schools are schools which have been identified by the Department of Basic Education as schools situated in disadvantaged environments. 
    • Read more about payment options on www.maties.com.  ​

ACADEMIC DOCUMENTS WE REQUIRE

If you are currently in your final school year: 

South African school system: Final grade 11 results as per the Department of Education guidelines. 

International school system: Grade 11 results as well as final-year school subjects with levels 

Also note:  

  • ​Applicants enrolled in a foreign (international) school system, for example International Baccalaureate (IB) or a USA High School Diploma, must apply using grade 11 (pre-final year) results.  
  • You should supply a list of subjects taken in the final year of school (grade 12 /13) with levels for the official subjects and predicted results (confirmed by the school). 
  • Applicants from the Cambridge school system do not need to provide the predicted results for the final year subjects. They still need to provide the list of subjects and indicate the level they are taking them at in their final year, for Matriculation Exemption purposes.  
  • To make sure you meet the requirements for Matriculation Exemption, please visit the Universities South Africa website http://mb.usaf.ac.za for more information on Matriculation Exemption. 

If your grade 11 examinations were compromised due to the impact of COVID-19, you will have the option to submit your grade 12 mid-year assessment results. Confirmation that learning and teaching could not take place and a grade 11 assessment was not conducted, will be required from your school.

 

Completed final school year:

South African school system: National Senior Certificate (NSC) or IEB / Statement of symbols of final school results. 

International school system: Final school results from International Curriculum (Cambridge International, International Baccalaureate, etc.), including School of Tomorrow.  

 

If you follow the international school system, also note: 

  • ​Cambridge applicants must also include IGCSE or O level or GCSE certificates. 
  • If you completed your schooling in an international school system, you must meet the requirements set by Universities South Africa (USAf) for Matriculation Exemption for that system by the time you come to register.  
  • To determine whether you meet the requirements, please see http://mb.usaf.ac.za and select the relevant country's information.  
  • Applicants following the American high school system must provide the necessary exemption documents as per the USAf website at https://mb.usaf.ac.za/united-states-of-america/.    
  • It is normally only possible to apply for a formal certificate of University Exemption during your first year of registration so you might not yet have it available when you come to register for the first time. You will, however, be able to register, provided that you qualify for Matriculation Exemption as assessed by the University. 

Additional subjects or rewrites (all school systems): If you have completed additional subjects or have rewritten subjects (or are busy rewriting the subjects this year), please include the subjects and grades. 
 

Currently enrolled at a tertiary institution (excluding Stellenbosch University qualifications):

• Final school-leaving results (See “completed final school year")
• Proof of registration, including a list of subjects you are enrolled for with provisional grades if available at the time of application
• Full academic transcript for each academic year completed, including grades

Please note that online results obtained from self-service portals will not be accepted.

Tertiary academic qualifications completed (excluding Stellenbosch University qualifications):

Include final school-leaving results where applicable  

  • Relevant certificates PLUS full academic transcript for each year of enrolment, including grades. 
  • Diploma(s) PLUS full academic transcript for each year of enrolment, including grades. 
  • B degree certificate(s) PLUS full academic transcript for each year of enrolment, including grades. 
  • Honours degree certificate(s) PLUS full academic transcript for each year of enrolment, including grades. 
  • Master's degree certificate(s) PLUS full academic transcript for each year of enrolment, including grades (where applicable). 
  • Doctoral degree certificate(s) PLUS full academic transcript for each year of enrolment, including grades (where applicable). 

Please note the following guidelines for your certified documents:  

  • Certified copies of the original qualification documents, as specified in the table above, must be provided. Please take note of the following regarding certification of your documents: 
    • Copies of your original academic documents must be stamped and signed by the awarding school, institution, notary public, or a Commissioner of Oaths (e.g., attorney or diplomatic official). If you make use of the Postal or Police services, please ensure that the stamp includes the date, name, signature, and rank of the officer. 
    • ​No online results obtained from self-serving portals or password protected documents will be accepted. 
  • If you have obtained a qualification outside of the South African Higher Education system and your final degree certificate is not available when you apply, please provide us with official proof that you have completed the qualification.  
  • Please note that the proof of completion should not be older than five years from the date on which the degree was conferred. For South African Higher Education Institutions, proof of completion should not be older than one year. ​

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