Division for Research Development
Welcome to Stellenbosch University

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​The PGO Overseas Conference Grant (OCG) is a supplementary award to attend an international conference outside of South Africa to present a paper or poster. Due to COVID-19 disruptions, applicants can also apply to take place in virtual conferences. NB only reasonable costs will be covered. 

Timelines 

​ Travel DatesClosing Date for Applications

January 2024 – February 2024 

15 November (previous year)

March 2024 – April 2024

15 January 2024

May 2024 – June 2024 

15 March 2024

July 2024 – August 2024

15 May 2024
September 2024 – October 2024

15 July 2024
November 2024 – December 2024

15 September 2024

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Criteria​

1.     For full-time registered Masters and PhD students. A full-time student is classified as one who works for remuneration for less than 20 hours per week (if at all). 

2.     The support should supplement grants provided by other sources (e.g. Dean's fund), as this award should not exceed 50% of the total budget to a maximum of R17 500.

3.     The applicant should submit proof of the acceptance of the presentation by the conference organisers.

4.     An applicant will only be eligible for a grant once during their postgraduate studies. 

5.     Preference will be given to: 

    • Applicants with no funding from other grant schemes (e.g. Focus Areas, Thuthuka, capacity development, industrial contracts).
    • Applicants invited to deliver oral presentations.
    • Applicants who have not attended other international conference​s abroad during the past two years.

​​Suppose more than one applicant from the same Department applies for this support to attend the same conference. In that case,​ only one award will be given to the Department, and funding could be awarded at the discretion of the Dean and relevant Chair, either to one

Required documentation

1. PGO Overseas Conference Grant application

2. CURRICULUM VITAE, detailing the following:

  • Professional training 
  • Professional experience
  • Research focus area
  • Local and international conferences attended in the last 5 years, incl. current year
  • Publications (last 5 years)
​3. QUOTATIONS, as specified in budget:
  • Travel agent quote for travel (e-mail copy acceptable)
  • Quote for accommodation (e-mailed or website quotation from hotel acceptable)

4. DETAILS OF OVERSEAS CONFERENCE:

  • Conference call / brochure (copy from website acceptable)
  • Conference fees (copy from website acceptable)
  • Abstract/summary of paper(s) to be presented
  • Copy of letter of acceptance of abstract

  • (If acceptance letter not yet received, indicate as such here below. Funding, in case of successful application, will be dependent on submission of acceptance letter)

Application procedure

    • Please upload the REQUIRED DOCUMENTATION in 1 pdf here
    • Only applications for the relevant award cycle will be considered (see dates of the award cycles and corresponding closing dates on the application form).
    • The applicant must complete the application form with all the required documents. Incomplete applications will not be considered.


    ​Please note that the awards are made competitively, and that limited funding is available.

    Application Documents 

    PGO OCG Application Form 2024.pdf

    PGO OCG Terms and Conditions 2024.pdf​​


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