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Institutional rule regarding vaccination against Novel Coronavirus Disease

COVID-19 is a highly infectious disease which, in some of its victims, particularly older people or persons with co-morbidities, causes serious illness and even death.

After conducting a risk assessment as prescribed by the Consolidated Directions on Occupational Health and Safety in Certain Workplaces (Government Notice No. R.499 in Government Gazette No. 44700 of 11 June 2021), SU management decided that a high rate of vaccination is required to return safely to full in-person teaching and learning.

SU consequently intends making a binding institutional rule which will take full effect from the start of the second quarter in 2022 or such later date as the Council may determine, and will remain in operation until the COVID-19 pandemic has passed or diminished to a level where the rule can safely be rescinded.  From that date onwards and until the rule is rescinded, continuation of study at SU will be dependent upon the student satisfying SU that they are fully vaccinated against COVID-19; staff will be required to satisfy SU that they are fully vaccinated against COVID-19 before they will be permitted to fulfil their employment obligations to SU on its premises, unless they can be reasonably accommodated elsewhere or in some other way which will not cause SU unjustifiable expense or other hardship; and all other persons will be required to satisfy SU that they are fully vaccinated against COVID-19 before they may access the SU campus or other buildings controlled by SU.

The public will have an opportunity from 03 December 2021 – 15 January 2022 to comment on the draft Institutional rule regarding vaccination against novel coronavirus disease. Please note the relevant documents that are available below.

For technical support you can contact vax@sun.ac.za. Please note that we will not consider any feedback received at this e-mail address as all submissions must be online.

Read the draft rule >

Related documents

Comment or provide additional comments on the draft rule: https://forms.office.com/r/kuFJN6GhtZ

Vaccination

Stellenbosch University (SU) has established a vaccination site to administer COVID-19 vaccines.

The site, located in the Lentelus clubhouse at SU’s soccer complex in Hammanshand Road, Stellenbosch, commenced operation on Tuesday 10 August, starting off using the Pfizer vaccine.

Vaccines are safe and save lives. By enhancing access to vaccinations, the site is expected to free up much-needed capacity in hospitals and clinics to provide routine care.

For now, all permanent and non-permanent staff members over the age of 18 from any of the University’s five campuses will have preference at the SU vaccination site. As an added benefit, they will also be able to have members of their families vaccinated.

Once registered on the national EVDS (Electronic Vaccination Data System), staff can register on SU’s vaccination portal to receive a scheduled date and time for their vaccination.

Students 18 years and older can also access the vaccination services offered at the site. Students must register on the national EVDS (Electronic Vaccination Data System). See more information below regarding accommodation of walk-ins at the site.

Getting vaccinated is the responsible thing to do – not only for your own sake and that of your family, but also to protect the broader University community and society at large. Please make use of this opportunity, or an alternative vaccination option you may have access to.

Pop-up COVID-19 Vaccination sites

To provide students and staff with easy access to the COVID-19 vaccination, Stellenbosch University (SU) has launched three pop-up vaccination sites on the University’s main campus. The pop-up sites will be operational from 8 November 2021.

The sites will operate on the following days until the end of November:

  • Monday (8, 15, 22 and 29 November): Schumann Building, second floor (Faculty of Economic and Management Sciences)
  • Tuesday (9, 16, 23 and 30 November): General Engineering Building, first floor
  • Wednesday (10 and 17 November and Thursday, 25 November): Adam Small Theatre Complex, foyer

The pop-up vaccination sites will be open from 09:30–14:00.

Please note that you must register on the EDVS system. Students and staff must also remember to bring along their ID, student, or staff card, and if applicable, medical aid card.

Each person reacts differently to the COVID-19 vaccination. Therefore, students are advised to visit a pop-up vaccination site rather after an exam than directly prior to writing an exam in case they should experience any side effects.

 

Eligibility

Staff

For the time being, all staff members 18 years and older will be able to receive their vaccines at the SU vaccination site, in line with the national vaccination programme.

All permanent and non-permanent staff members over 18 can register to receive a scheduled date and time for their vaccination. Staff are reminded to submit a leave request for the day of their vaccination appointment, selecting “Leave of absence: Vaccination”.

Students

Students 18 years and older can also access the vaccination services offered at the site.

We welcome walk-ins Monday to Friday at the Lentelus vaccination site as well as the site located at the Van der Stel sports ground.

Please remember to take your ID (or driver's license or passport), student card and, if applicable, medical aid card.

Students can also find more information on vaccination sites closer to home at www.sacoronavirus.co.za/active-vaccination-sites

* Vaccines will be allocated to the SU site via the Western Cape Department of Health according to availability.

Venue

The vaccination site is located at the Lentelus clubhouse at SU’s soccer complex in Hammanshand Road. The venue is easily accessible, with adequate parking.

 
 

Registration

To receive your vaccination, you must register on the national EVDS (Electronic Vaccination Data System) by using any of the following options:

  • Self-registration web portal: https://vaccine.enroll.health.gov.za
  • Dial *134*832*ID number# on your cellphone. (No ID? – Just dial *134*832#)
  • WhatsApp: Send the word “REGISTER” to 060 012 3456
  • Toll-free hotline: 0800 029 999

Once registered on the EVDS, staff must also register on SU’s vaccination portal, where they will receive further information regarding their scheduled vaccination date and time.

More information

For questions, please contact SU’s Campus Health Service on chs@sun.ac.za or 021 808 3169.

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