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SUNFin implementation postponed till 2022http://www.sun.ac.za/english/Lists/news/DispForm.aspx?ID=8202SUNFin implementation postponed till 2022Finance<p>​​​<br><br></p><p>SUNFin, Stellenbosch University's new financial system, will go live in 2022 after the Rectorate approved the postponement in April. It will now be implemented after SUNStudent goes live and be defined by the outcomes of the Iteration 3 review and a detailed replanning exercise.</p><p>“Despite a challenging first few months of this year, with foreseen pressure on our project resources due to our financial year-end and external audit, the SUNFin project team remains committed and focused on achieving their set goals and project timelines," says Manie Lombard, Chief Director Finance.</p><p>Manie said that despite the team's best efforts, a detailed bottom-up planning exercise during February and March this year highlighted that they would not complete the required activities to go live by 1 July 2021, as was initially planned. </p><p>The project team is currently preparing for Iteration 3 of the Oracle Cloud Financials (OCF) system.  This includes an updated set of SU data and the system configurations identified during the Iteration 2 review. The objective of the iteration is to address as many of the current outstanding issues and concerns of the Finance Subject Matter Experts (SME's) regarding the OCF system as possible, to increase the level of confidence in and knowledge of the new system to meet the University's requirements.</p><p>According to Manie, planned ICT integration work and data cleansing initiatives continue on the project. In addition, the realignment of the Finance Division's organisational structure and roles and responsibilities remain a crucial focus for the Finance leadership team.</p><p>“The new SUNFin go-live date in 2022 will be communicated together with an updated project plan as soon the date has been confirmed."<br><br></p><p>​<br></p>
SUNFin project go-live extended to 1 July 2021http://www.sun.ac.za/english/Lists/news/DispForm.aspx?ID=7817SUNFin project go-live extended to 1 July 2021Finance<p>​​Stellenbosch University's Rectorate agreed for the SUNFin project's go-live date to be extended from 4 January 2021 to 1 July 2021 to ensure a seamless transition from the current financial system to the new Oracle Cloud Financials (OCF) system. <br></p><p>“Despite many challenges during the past few months, the project team has made significant progress on the project," says Chief Director Finance, Manie Lombard. The team is currently finalising critical business decisions and changes to business policies that are required by the OCF application. SU data is also being cleaned before the final cutover and data load. </p><p>Furthermore, the team is developing integration solutions to ensure that the required SU peripheral systems can 'talk to' the OCF application. Visions, our implementation partner, is focusing on transferring knowledge of the OCF system to the SU finance subject matter experts (SMEs).</p><p>According to Manie, the SUNFin team has adopted a unique agile way of working on projects in establishing cross-functional teams to develop the integrations of peripheral systems to OCF. “They are instilling a culture of using templates, documenting findings and sharing information. The team established a set of values which they live by, as well as adopted a formal change management approach to manage the people element of change systematically."</p><p>The project team is busy preparing the SU data for the last practice data load and system configuration before reviewing the third and final iteration of OCF in early 2021, followed by user acceptance testing (UAT) in March 2021.</p><p>Manie says they will inform staff about features of the new SUNFin solution and key changes to the financial processes and policies on planned roadshows in April 2021. </p><p>End-user training will commence in May until mid-June 2021. “We will communicate cutover processes and dates to relevant staff members well in advance."</p><p> Please send your questions or comments regarding the project to <a href="mailto:sunfin@sun.ac.za">sunfin@sun.ac.za</a>. For more information, please visit <a href="/sunfin">www.sun.ac.za/sunfin</a>.​</p><p><br></p>
SUNFin celebrates second milestone and launches new website http://www.sun.ac.za/english/Lists/news/DispForm.aspx?ID=7026SUNFin celebrates second milestone and launches new website Finance<p>​​The SUNFin team have been working hard since April this year and at the end of November reached their second milestone of evaluating the first Iteration of Oracle Cloud Financials (OCF), the new cloud-based financial system to be implemented by January 2021.<br><br></p><p>Stellenbosch University (SU) is the first tertiary institution in South Africa to take a giant leap in adopting the OCF to replace the current financial system.<br><br></p><p>The interactive implementation methodology is on track after the recent successful completing of the Iteration 1 workshops. Currently the team focuses on the planning and preparation for Iteration 2 which will take place in the second quarter. <br><br></p><p>Iteration 1 is a prototype of the new OCF system. This first Iteration of the SUNFin system was based on SU's configuration decisions made during the Cloud Process Alignment (CPA) workshops earlier in the year and is populated with SU data. The objective of the Iteration 1 review workshops was a confirmation that the data and SU's configuration decisions by Visions, the implementation partner, was correctly interpreted and applied.<br><br></p><p>A series of roadshows are planned for early 2020 to give the current financial user a preview of the new system. Look out for the invitations to these roadshows.</p><p> </p><p>If you have any queries about SUNFin, please visit our new website <a href="/english/SUNFin/new-about">http://www.sun.ac.za/english/SUNFin/new-about</a>. If you have any further enquiries, please email us on <a href="mailto:sunfin@sun.ac.za">sunfin@sun.ac.za</a>. We would like to hear from you.<br></p><p><br></p>
SUNFin will adopt new financial systemhttp://www.sun.ac.za/english/Lists/news/DispForm.aspx?ID=6880SUNFin will adopt new financial systemMr Manie Lombard – Chief Director: Finance/ Mnr Manie Lombard – Hoofdirekteur: Finansies​<p>​​<br></p><p>Stellenbosch University (SU) is the first tertiary institution in South Africa to adopt the <em>Oracle Cloud Financials </em><em>Application</em> to replace our current financial system. </p><p>This new cloud-based system will enable SU to modernise our finance function by streamlining processes, increasing our productivity and improving our business decisions with access to real-time financial data and multi-dimensional analytics and reporting. </p><p>SU's decision to follow an 'adopt' approach versus an 'adapt' approach means that some of our financial business processes and transactions will change from the way we currently do them. </p><p>The Business Optimisation workstream, led by Annemi Murray and her team, are conducting End-to-End (E2E) workshops. The team has completed the review of the Procure-to-Pay, Assets, Cash & Treasury Management and Expenses business processes and are currently working through the Accounts Receivable (AR) business process. The objective of the E2E workshops is to identify how SU's current business processes will need to change in order to adopt the streamlined Oracle Cloud Financials' processes. Functional representatives from Finance, IT and Faculties are playing an essential role in these workshops.  </p><p>The next SUNFin Implementation Project milestone is the delivery of Iteration 1 by our implementation partner, Visions. Iteration 1 is a prototype (an early sample, model, or release of a product built to test a concept or process) of the new Oracle Cloud Financials system. This first Iteration of the SUNFin system is based on SU's configuration decisions made during the CPA workshops earlier in the year and is populated with SU data. The objective of the Iteration 1 review workshops is for Visions to walk the project team through this first release of the system and the core financial processes so that SU can validate configuration decisions. The Iteration 1 review workshops are currently in progress and will be completed by mid-November.</p><p>The SUNFin team will use the remainder of November to validate Iteration 1 and plan for the work required for Iteration 2. Iteration 2 is scheduled for delivery during the first quarter of 2020.  </p><p>During the preparation for Iteration 1, the SUNFin team identified several data cleansing initiatives which will be prioritised and addressed in preparation for Iteration 2. As part of this initiative the SUNFin team will implement new validation rules in the current financial system that will help prevent further data issues. </p><p>For more information on the SUNFin Implementation Project, please visit <a href="/sunfin">www.sun.ac.za/sunfin</a>.</p><p>Please email your questions, comments, concerns or suggestions regarding the SUNFin project to <a href="mailto:sunfin@sun.ac.za">sunfin@sun.ac.za</a>. </p><p><br></p><p><br></p>
SUNFin achieves its first milestone!http://www.sun.ac.za/english/Lists/news/DispForm.aspx?ID=6586SUNFin achieves its first milestone!Mr Manie Lombard – Chief Director: Finance/ Mnr Manie Lombard – Hoofdirekteur: Finansies<p>​​​The SUNFin Implementation Project achieved its first milestone with the completion of the Cloud Process Alignment (CPA) workshops in June. <br></p><p>The SUNFin project team, comprising representatives from Finance, Information Technology, HR, Faculty Management and Facilities Management obtained a good baseline understanding of how the new financial system will work and what changes we might need to make to our current business processes in order to implement the new system successfully. </p><p>One of the key outputs from the CPA workshops was a list of Actions & Decisions for both SU and Visions Consulting to address. The project team prioritised the work packages on the Actions & Decisions List required to prepare for configuration of Iteration 1 of the Oracle Cloud Financials application by Visions Consulting. Configuration of the system is scheduled to start towards the end of August 2019. </p><p>During July, the SUNFin project team mobilised a number of new workstreams that will focus on completing the work packages prioritised for Iteration 1.  These include: Business Optimisation; System Integration; Data Management; Training; Testing; and Reporting Requirements.  These workstream teams are representative of the faculties and relevant divisions within SU. </p><p>In August and September, the SUNFin workstreams will focus on the work required to deliver Iteration 1 of the SUNFin system containing SU data. In October the team will have the opportunity to review Iteration 1. Several Project Update sessions are being scheduled before the end of the year<em> </em>to provide an update on the project and an overview of Iteration 1 to a wider group of stakeholders. </p><p>For the remainder of 2019 the SUNFin team will work on streamlining Iteration 1, cleansing data and re-designing business processes to align to the new SUNFin system. </p><p>The configuration of Iteration 2 of the SUNFin system is planned to be delivered in February 2020. Iteration 2 will include a more complete version of the financial system, including some integrations with existing systems.  </p><p>For more information on the SUNFin Implementation Project, please visit <a href="/sunfin">www.sun.ac.za/sunfin</a>.</p><p>Please email any questions, comments or concerns you may have regarding the SUNFin project to <a href="mailto:sunfin@sun.ac.za">sunfin@sun.ac.za</a>. </p><p><br><br></p>