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A journal template must be completed in full ie cost centre, account, amount, project number (where applicable) and descriptions/narrations.

It must be accompanied by an invoice (where applicable), general ledger account print outs, emails or any other relevant motivations/documentation as to why the journal needs to be processed. The amount must be clearly substantiated by the supporting documentation.

Only one journal type must be completed per template ie do not combine re-allocation of expenditure on budget cost centres with NRF journals, or NRF journals with salary journals or re-allocation of expenditure with the movement of budget available or asset type journals. All these different journal types are processed by various staff within the Finance Division. Each template should be sent to the relevant staff member for processing.

Failure to adhere to the above process may result in journals not being processed in a timeous manner.