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A journal is a double entry transaction which records provisions, re-allocation of existing entries or a transfer of funds. No journal transaction will be executed unless it has been authorised by the relevant person responsible. All requests must be clearly motivated with supporting documents as indicated below.

Journals can be processed in the following instances:

  • Transfer of funds( budget available) between cost centres

  • Year-end procedures

  • Re-allocation of expenditure

  • Corrections of incorrect accounting entries