What do we do?
The development and implementation of a computerised procurement system based on a centralised purchasing policy and procedure that allows all possible vendors, representative of all communities, irrespective and non discriminative of race, gender or religion the opportunity to conduct business in an ethical manner with Stellenbosch University, based on a free, fair, equitable, transparent, competitive and cost-effective model.
The purchasing function at Stellenbosch University is controlled and managed by a centralised procurement department with an electronic integrated computerised system. The procurement policy and system requires that all procurement requests are forwarded to the centralised purchasing department where they are coordinated, approved and finalised. An official university order issued or electronically approved by an authorised buyer on behalf of the Director Financial Planning and Asset Management is the only way that the university can be committed to a purchase, service or rental agreement. The Director: Purchasing and Provision Services, in conjunction with all the relevant buyers allocated to specialised environments for specific goods and services, is responsible for the procurement, approval and placing of all orders. The purchasing process is specification driven and subject to purchasing limits as identified in the purchasing policy and procedure that determines the procedure to be followed to obtain and implement quotations and tenders.