Dr Jyothi A Chabilall
Head of Doctoral Office
Tel: +27 21 938 9778
- Prospective PhD students need to discuss the possibility of undertaking doctoral studies with a Head of a Department/Division/Centre.
- The relevant information is available from the Doctoral Office.
- APPLICATIONS may be made at any time of the year until 30 November
- Students may apply via OPTION A OR OPTION B
Registration takes place through the Faculty Office, Contact Ms VB Joseph: firstname.lastname@example.org
A doctoral candidate applicant must register EVERY Year and in either the first or the second semester of a given year:
- First semester registration opens closes on 31 March each year; and
- Second semester registration closes on 31 August each year
No registration will take place after 31 August of any given year.
DUE DATES FOR SUBMISSION OF DOCTORAL DISSERTATION FOR EXAMINATION:
- 1 August for December Graduation
- 15 October for March Graduation
NOTE: Intention to submit dissertations for Doctoral examinations should be communicated to Doctoral Office: email@example.com at least SIX (6) months prior to the date of graduation.
- The dissertation should be handed to the Doctoral Office with a release form signed by the Supervisor/ Head of Department/Division/Centre.
- Students are to email a pdf copy to the Doctoral Office and submit bound copies for each examiner who requests one.
- It is the responsibility of the student and supervisor to upload the dissertation on SunLearn after the results are confirmed.
There are TWO OPTIONS available when applying for doctoral studies:
OPTION A: [An application may be submitted at any time of the year until 30 November of any year, but final registration will take place only from 1 January to 31 August of any given year]
The candidate will submit his/her full application for consideration for PhD studies in the Faculty of Medicine and Health Sciences - and proof of payment (if applicable) to the Doctoral Office and declare that he/she accepts that:
- He/she will be registered after both the Committee for Postgraduate Research (CPR) and the relevant Ethics Committee approve of the proposed study.
- In special circumstances (e.g. for bursary purposes), he/she may request (with motivation from the supervisor) to be registered once the evaluation committee has approved the application.
- The approval process may take three (3) to six (6) months before it is complete, depending on the level of risk of the study as well as modifications required.
- He/she may be required to make amendments/modifications regularly, and agree to do so timeously.
- The protocol may be rejected if it does not fulfil the prerequisites of the Faculty, or if he/she fails to address the concerns of the CPR or Ethics Committee, if applicable, and that he/she will (in such a case) not be registered for PhD studies.
OPTION B: [Immediate registration, which is available as indicated]
The candidate wishes to be registered immediately for PhD studies in the Faculty of Medicine and Health Sciences.
- To enable the University to do this, he/she must submit FORM A1 to the Doctoral Office, as well as:
He/she will have to submit a full application for PhD to the Doctoral Office WITHIN SIX (6) MONTHS of date of registration.He/she understands that he/she will have to pay the applicable registration fees when these are due.He/she understands he/she can register through OPTION B only once, and that if he/she fails to submit the full application as required above, his/her registration will be discontinued. In such a case he/she may be allowed to apply for registration again only under OPTION A, and only if the Department/Division/Centre and supervisor(s) recommend this.
- A recommendation from the Head of the relevant Dept/Division/Centre,
- Motivation from the proposed supervisor,
- A preliminary protocol,
- CV of the applicant,
- Recently certified qualification documents (if last qualification was not from Stellenbosch University),
- A non-disclosure agreement
- An MoU and
- An application form for admission to the SU and proof of payment (if applicable).