In the negotiations between the
Unions and Stellenbosch University (SU) during the course of
2016regarding insourcing and outsourcing, the parties agreed to a
process of Viable Sourcing. Viable Sourcing is defined as a system
and process whereby the University, in a transparent manner, taking into
account input of various stakeholders, decides on the optimal vehicle
for the provision of essential services to the University. To this
end SU is committed to a process of Viable Sourcing when an essential
services contract is due for renewal or a requirement for a service
arises.
Stellenbosch University is
commencing with the Viable Sourcing process for cleaning services at the
Worcester campus. As part of the Viable Sourcing process, input is
hereby requested from interest groups or any parties that may
potentially be affected by the sourcing approach. People who would like
to comment are requested to submit written submissions to Liezl
Cilliers, Senior Buyer, via email at liezlc@sun.ac.za or to submit
submissions to her at the Purchasing & Provision Services Building
(Merriman Avenue), by 10 October 2017. People that want to comment in
person, must indicate this and provide contact details. These
submissions will form part of the evaluation of the viable sourcing.
In
order to compare viable options a request for proposals will be issued
to Cleaning Companies. The service required is the cleaning of the
academic and residential facilities on the campus. These facilities
comprise of:
- Offices, Classrooms and Apartments
- Mechanical Areas
- Central Computer and Storage Areas
- Food Facility
- Lounge, Recreation and Meeting Areas
- Sleep/Study Areas
- Bathroom facilities
The following activities will be required at various frequencies to the above areas:
- Cleaning, dusting, vacuuming, disinfecting of the above areas and equipment
- Strip, buff and seal vinyl floors
- Replenish toilet paper, hand soap and hand towels
- Wash and clean windows outside / inside
The proposals will be evaluated on the following criteria:
- Proven human dignity protocols and practices regarding Human Resource Management
- Sustainability of solution
- BBBEE Ratin References of at least 5 current clients
- Value Proposition
- Make & type of Equipment
- Methodology in terms of:
- Management Controls
- Communication Systems
- Management of Safety Aspects (OHSA)
- Quality Control Systems
- Management of sensitive areas
- How is client satisfaction achieved and guaranteed
- Protection of Assets
- Preventative Actions
- Reporting of maintenance problems
