SUNStudent
Welcome to Stellenbosch University

So the SUNStudent story begins…...

​​​​​​​​​​​​​​​​​​​​​​​​Blueprint workshop

The Blueprint workshops began on Monday 10 June 2019 with Academia demonstrations in true movie style fashion including popcorn!

The first phase of the SUNStudent project consists of Blueprint workshops during which all relevant capabilities are discussed with key stakeholders. This phase kicked off on Monday 3 June with Change Management preparation and Blueprint workshop general information sessions as precursors to the Blueprint workshops.  The Blueprint workshops are aimed at providing Serosoft with the opportunity to understand SU processes, while simultaneously creating the opportunity for SU staff to understand what Academia has to offer. They furthermore allow SU to rethink and align current processes with international standards. The workshops will run until April 2020.  The different capabilities are divided into buckets, aiming for an even distribution of the workload of staff with regards to project activities within our daily routine and business-as-usual activities.​​​

Where are we now with the SUNStu​​dent project?

All the Bucket 1 Blueprint workshops have been completed, and comprehensive Blueprint documents, which flow from these workshops, are now being drafted by Serosoft.


Bucket 1 covered the following capabilities:

  • Recruitment
  • Admissions
  • Curriculum Management
  • Curriculum Management Catalog/Calendars
  • Residence Management ​ 


Below is the process we follow during the Blueprint phase ​

Blueprint.png

​The Blueprint phase is an inclusive process during which workshop attendees give their inputs. The attendees will also have an opportunity to verify and review the processes captured by Serosoft, before the Blueprint documents are signed-off.

All the capabilities (buckets) will follow the same process, as per the diagram above.


What is next?

  • The Bucket 2 Blueprint workshops will start on 12 August 2019
  • ​Communication and invites will be sent out to various stakeholders to nominate staff to participate in the Bucket 2 workshops


Bucket 2 will cover the following capabilities

  • Financial Aid
  • Student accounts/fees
  • ​Student loan repayments

 We are looking forward to seeing you at the change management preparation sessions and Blueprint workshops!

Note: Only those staff that have not attended a previous Change Management workshop will be invited to Change Management workshops for Bucket 2.​​​
For any questions please
e-mail 
sunstudent@sun.ac.za
​ ​​

   TE​RMIN​OLOGY

Blueprint workshop

The goal of the workshops is to discuss current business processes and simultaneously compare them to the best internationally accepted practices Academia (the new SIS) offers.

Blueprint document

The Blueprint workshop discussions will culminate in a Blueprint document, that includes SU process flows and requirements for each one of the capabilities.

Capability

Business capability is an expression of a business function or business area, i.e. “Recruitment”, “Admissions”, “Curriculum Management”, etc.

It answers the question: What does the institution need to be successful in that area?

Bucket

A bucket consists of various capabilities.​​​​​​​​​​​​​​​​​​​​​​​​​​​