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Viable Sourcing Solution for Laundry Services for SU at Bellvista Lodge, Bellville Park Campus

In the negotiations between the Unions and Stellenbosch University (SU) during the course of 2016 regarding insourcing and outsourcing, the parties agreed to a process of Viable Sourcing. Viable Sourcing is defined as a system and process whereby the University, in a transparent manner, taking into account input of various stakeholders, decides on the optimal vehicle for the provision of essential services to the University. To this end SU is committed to a process of Viable Sourcing when an essential services contract is due for renewal or a requirement for a service arises.

Stellenbosch University is commencing with the Viable Sourcing process for laundry services at the Bellville Park Campus. As part of the Viable Sourcing process, input is hereby requested from interest groups or any parties that may potentially be affected by the sourcing approach. People who would like to comment are requested to submit written submissions to Liezl Cilliers, Senior Buyer, via email at liezlc@sun.ac.za or to submit submissions to her at the Purchasing & Provision Services Building (Merriman Avenue), by 17 November 2017 12h00. These submissions will form part of the evaluation of the viable sourcing. People that want to comment in person, must indicate this and provide contact details.

In order to compare viable options a tender will be issued to Laundry service Companies. The service required is for washing, drying, folding, ironing, spot cleaning services to Bellvista Lodge and the guests of the facility on the campus. This facility comprise of:

  • 69 Hotel rooms

The following activities will be required at various frequencies to the above areas:

  • Washing
  • Drying   
  • Spot Cleaning Stains
  • Folding
  • Ironing
  • Strict control over stock in and out of laundry
  • Report on linen to be written off or damaged
  • Handling of guest washing

The proposals will be evaluated on the following criteria:

  • Proven human dignity protocols and practices regarding human resource management
  • Sustainability of solution
  • BBBEE Rating
  • References of at least 5 current clients.
  • Value Proposition:
  • Make & Type of Equipment
  • Methodology in terms of:
  • Management Controls
  • Communication Systems
  • Management of Safety Aspects (OHSA)
  • Quality Control Systems
  • In what way are sensitive areas managed
  • How is client satisfaction achieved and guaranteed
  1. Protection of Assets
  • Preventative Actions
  • Reporting of maintenance problems